1. Introduction
Energy Traders Multipurpose Cooperative Society Limited ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Easily Business Suites software and services (the "Service").
2. Data Controller Information
The data controller for the purpose of the Nigeria Data Protection Act (NDPA) is:
Energy Traders Multipurpose Cooperative Society Limited
[Your Company Address]
[Your Company Email]
[Your Company Phone Number]
3. Data We Collect
We may collect information about you in a variety of ways. The information we may collect via the Service includes:
- Personal Data: Personally identifiable information, such as your name, email address, and telephone number, that you voluntarily give to us when you register for the Service.
- Commercial Data: Business-related data that you or your users upload to the Service, such as financial records, employee information (for HRPro), customer lists, procurement data, and other business documents.
- Derivative Data: Information our servers automatically collect when you access the Service, such as your IP address, browser type, and operating system.
4. How We Use Your Data
Having accurate information permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:
- Create and manage your account.
- Provide, operate, and maintain the Service.
- Process your transactions and send you related information, including purchase confirmations and invoices.
- Improve, personalize, and expand the Service.
- Communicate with you, either directly or through one of our partners, for customer service, to provide you with updates and other information relating to the Service.
- Comply with legal obligations.
5. Legal Basis for Processing
We process your data based on the following legal grounds:
- Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
- Contractual Necessity: We process your data to fulfill our contractual obligations to you as a subscriber to the Service.
6. Data Sharing and Disclosure
We do not share, sell, rent, or trade your information with third parties for their commercial purposes. We may share information in the following situations:
- By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others.
- Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, data hosting).
7. Data Security
We use administrative, technical, and physical security measures to help protect your information. We have implemented measures like data encryption, access controls, and secure server infrastructure to prevent unauthorized access, use, alteration, and disclosure of your data.
8. Data Retention
We will retain your information for as long as your account is active or as needed to provide you the Service and to comply with our legal obligations, resolve disputes, and enforce our agreements.
9. Your Rights Under the NDPA
As a data subject in Nigeria, you have certain rights under the NDPA. These include:
- The right to access your personal data.
- The right to have your data rectified if it is inaccurate or incomplete.
- The right to have your data erased.
- The right to restrict the processing of your data.
- The right to data portability.
To exercise these rights, please contact our Data Protection Officer (DPO) using the contact information below.
10. Contact Information
If you have questions or comments about this Privacy Policy, please contact our Data Protection Officer (DPO) at:
[Email Address for DPO, e.g., dpo@easilysuites.com]